Public Notice Publish September 9, 2020 The Board of Commissioners in and for the County of Douglas, State of Minnesota, met in Regular Session this 18th day of August 2020.

Published September 09, 2020 at 3:01 AM

Public Notice
Publish September 9, 2020
The Board of Commissioners in and for the County of Douglas, State of Minnesota, met in Regular Session this 18th day of August 2020. The full text is available for public inspection in the County Auditor/Treasurer’s Office.
To approve the agenda with revisions. Motion carried.
To approve minutes of the August 4, 2020 Regular Meeting as submitted. Motion carried.
To carry over Rainbow Rider’s unused year 2020 appropriation to year 2021. Motion carried.
To change the 2021 budget to match the difference in Rainbow Rider capital. Motion carried.
To approve the revised Rainbow Rider Board Joint Powers Agreement, subject to the County Attorney’s approval. Motion carried.
To approve the following licenses, as presented by Dave Rush, Land and Resource Director:
• Krippner Trucking and Excavating; 10915 County Rd 148; Kimball, MN 55353
• Williams Excavation & Seeding, LLC.; 14451 300th St; Ashby, MN 56309. Motion carried.
To approve the Final Plat for Serenity Cove First Addition. Motion carried.
To approve sending Environmental Planning Technician-Land Use/Stormwater for valuation, as presented by Dave Rush, Land and Resource Director. Motion carried.
To adopt Resolution 20-80: Vacating excess county highway right-of-way. Motion carried.
To approve County Ditch #17 Finding Facts and Order, as presented by Tom Anderson, Ditch Inspector. Motion carried.
To approve the 2021 PrimeHealth Plan monthly insurance premiums and monthly H.S.A./V.E.B.A. contributions for non-union employees as follows:
2021 PrimeHealth - Employee Only Coverage - Monthly
Coverage ElectionMonthly Total
Single CoveragePremium Cost
Diamond$ 873.60
Sapphire$ 793.60
Ruby$ 738.60
Emerald$ 686.10
Premium
Monthly Employee Contribution
Diamond$ 214.58
Sapphire$ 134.58
Ruby$ 79.58
Emerald$ 27.08
Premium
Monthly Employer Contribution
Diamond$ 659.02
Sapphire$ 659.02
Ruby$ 659.02
Emerald$ 659.02
HSA/VEBA
Monthly Employer Contribution
Diamond$ 200.00
Sapphire$ 200.00
Ruby$ 200.00
Emerald$ 200.00
Total Monthly Employer Cost
Diamond$ 859.02
Sapphire$ 859.02
Ruby$ 859.02
Emerald$ 859.02
2021 PrimeHealth Family Coverage - Monthly
Coverage ElectionMonthly Total
Single CoveragePremium Cost
EE+(Family)Based on dependents
Premium
Monthly Employee Contribution
EE+(Family)Based on dependents
Premium
Monthly Employer Contribution
EE+(Family)$ 930.00
HSA/VEBA
Monthly Employer Contribution
EE+(Family)$ 250.00
Total MonthlyEmployer Cost
EE+(Family)$ 1180.00
Employee premium contributions and HSA/VEBA contributions are for non-union employees only. Motion Carried.
To adopt Resolution 20-81: Setting the Douglas County Commissioner Salary at $29,000 (0% increase) and $100 (0% increase) Per Diem per day for calendar year 2021. Motion Carried.
To adopt Resolution 20-82: Setting the Douglas County Attorney salary for calendar year 2021 at $125,460.00. Motion carried.
To adopt Resolution 20-83: Setting the Douglas County Auditor/Treasurer salary for calendar year 2021 at $110,000.00 and an additional $8,900.00 for non-statutory Central Finance duties. Motion carried.
To adopt Resolution 20-84: Setting the Douglas County County Recorder salary for calendar year 2021 at $64,575.00. Motion carried.
To adopt Resolution 20-85: Setting the Douglas County Sheriff salary for calendar year 2021 at $125,460.00. Motion carried.
To set the 2021 Mileage reimbursement rate to the 2021 IRS mileage reimbursement rate. Motion carried.
To adopt Resolution 20-86: 2021 Wage Grid for the Non-Represented Job Classifications. Motion carried.
To request drawings/bid specs for 822 Douglas Street for bidding purposes. Motion carried.
The County Board took a break from 10:17 a.m. to 10:27 a.m.
To move into Closed Session at 10:29 a.m. as permitted by Minnesota Statutes Section13D.05, Subd 3(c) to discuss offer relating to the County’s possible purchase a portion of Lot 5, Section 13, Township 129, Range 38, Ac 12.52 & Lot 1, Ex. 3 Ac, Section 24, Township 129, Range 38, Ac 33.52 (Ida Township) Alexandria, MN. Motion carried.
The Closed Session ended at 11:11 a.m.
To permit the use of a real estate attorney, Scott T. Johnston, Johnston Law Office, P. A. for a potential real estate purchase. Motion carried.
To move into Closed Session at 11:14 a.m. as permitted by section 13D.05, Subd. 3(b), to discuss matter subject to attorney-client privilege regarding threaten litigation regarding the governor execute order requiring face coverings for church members. Motion carried.
The Closed Session ended at 11:20 a.m.
To pay bills in the amount of $4,271,263.20 as follows:
VENDOR NAME COUNT AMOUNT
OTHER VENDORS 366$154,758.29
ASTECH$22,293.00
AAA STRIPING SERVICE CO.
$8,165.05
VENDOR#XX23$2,191.42
ALEXANDRIA ELECTRIC$16,030.03
ALEXANDRIA LIGHT & POWER
$19,495.95
ALOMERE HEALTH PLAZA
$4,314.87
ANOKA METRO RTC$8,376.00
ARAMARK SERVICES INC
$16,955.33
BELLE RIVER TWP TREASURER
$5,846.18
VENDOR#XX95$2,616.90
BREMER BONDS & INTEREST
$4,711.46
CARLOS TOWNSHIP TREASURER
$15,047.14
CENTRAL SPECIALTIES INC
$3,168,615.19
CLIFTONLARSONALLEN, LLP
$21,000.00
COMPASS MINERALS AMERICA INC.$28,835.09
CONSULTING SOLUTIONS LLC
$4,670.00
VENDOR#XX01$4,624.20
COUNTIES PROVIDING TECHNOLOGY$7,162.00
CPS TECHNOLOGY SOLUTIONS
$8,970.00
DOUG CO SOIL & WATER CONS DIST$11,771.72
DUININCK BROTHERS INC
$108,730.70
DELL MARKETING L.P. $3,928.98
DEPARTMENT OF HUMAN SERVICES$31,262.52
DEPT OF HUMAN SERVICES-MEC2
$3,320.00
DOUGLAS COUNTY ATTORNEY
$7,487.74
DOUGLAS COUNTY AUDITOR-TREASURER$3,007.64
DUTCHER LAW OFFICE LLC
$4,418.55
ENTERPRISE FLEET MANAGEMENT TRUST$37,493.11
FARSTAD OIL, INC$11,635.21
FORUM COMMUNICATIONS COMPANY$2,328.88
GERARD TREATMENT PROGRAMS
$11,613.98
HUDSON TOWNSHIP TREASURER
$4,982.61
HAGSTROM ENGINEERING
$2,113.00
HEGG LAW OFFICE$2,893.00
HOUSTON ENGINEERING INC
$2,038.00
ISD 206$9,813.05
ISD 213$9,687.69
ISD 2908 BRANDON-EVANSVILLE SCHOOL$3,894.12
JUETTNER MOTORS$4,293.07
VENDOR#XX06$2,027.70
KNIFE RIVER CORPORATION-NORTH CENTRAL$12,074.22
KRONOS SAASHR INC$5,200.89
LAKELAND MENTAL HEALTH CENTER$125,191.35
MILTONA TWP TREASURER
$2,139.12
MARK LEE ASPHALT & PAVING INC
$2,316.10
VENDOR#XX20$2,512.80
VENDOR#XX10$2,089.15
MEND CORRECTIONAL CARE LLC
$14,475.55
MENDED FAMILY SERVICES LLC
$4,674.50
MSOP-MN SEX OFFENDER PROG-462$14,737.50
VENDOR#XXX52$2,047.24
NORTHWOODS$118,667.00
PAUL'S SMALL ENGINE$6,250.00
PRESBYTERIAN FAMILY FOUNDATION (PFF)$3,133.20
PRODUCTIVE ALTERNATIVES INC
$3,053.23
VENDOR#XXX68$2,322.70
REM CENTRAL LAKES INC
$4,152.82
RURAL MINNESOTA CEP INC
$18,218.05
SPRUCE HILL TWP TREASURER
$2,147.58
ST PETER RTC-472$9,660.00
SAFE SOFTWARE INC$3,350.00
SEACHANGE PRINT INNOVATIONS
$12,955.25
THOMSON REUTERS-WEST PAYMENT CENTER$2,738.67
TRIMIN SYSTEMS INC$24,924.00
TRUENORTH STEEL$6,731.28
URNESS TOWNSHIP TREASURER
$2,155.68
VALLEY LAKE BOYS HOME INC
$5,700.00
VERIZON WIRELESS$3,473.33
VIKINGLAND COMMUNITY SUPPORT PROGRAM,INC$14,000.00
VILLAGE RANCH INC$3,594.92
VOYANT COMMUNICATIONS LLC
$3,192.47
WENCK ASSOCIATES$3,084.80
WASTE MANAGEMENT OF WI-MN
$2,378.71
WEST CENTRAL INITIATIVE
$12,127.00
WEST CENTRAL MINNESOTA COMMUNITY ACTION$9,500.00
WEST CENTRAL MN PETROLEUM LLC$2,874.72
GRAND TOTAL$4,271,263.20
Motion Carried.
To authorize the use of the eligible cost test documentation tool form for CARES Act funding requests and the process of departments presenting to the budget committee with the budget committee approving or denying the requests. Those requests that are approved will come before the full board. The board will also be made aware of those requests that were denied and on what basis, as presented by Char Rosenow, Auditor/Treasurer. Motion carried.
To approve the 2021 budget request for a new 60% Deputy Recorder (1170 hours/year) position [slot 14005] in the County Recorder’s Department and permission to fill not before 1/2/2021. Motion carried.
To approve the 2021 budget request for a new full-time Building Maintenance II position, [slot 4013], and permission to fill not before 1/2/2021. Motion carried.
To approve the 2021 budget request to convert the 80% Human Resources Recruiter/Generalist position [slot 5006] to a full-time FLSA Exempt (40 hour/week minimum) Human Resources Recruiter/Generalist position [slot 5008] on 1/1/2021. Motion carried.
To approve the 2021 budget request to convert three (3) 80% Deputies positions [slot 26A & 26B , slot 27 and slot 28] to full time Deputy positions [slot 105, slot 106, slot 107] on 1/1/2021 and therefore eliminating the 80% Deputy positions, [slot 26A & 26B , slot 27 and slot 28] on 12/31/2020. Motion carried.
To approve the 2021 budget request to convert two (2) 80% Dispatcher positions [slot 78 and slot 79] to full time Dispatcher positions [slot 108, slot 109] on 1/1/2021 and therefore eliminating the 80% Dispatcher positions, [slot 78 and slot 79] on 12/31/2020. Motion carried.
To approve the 2021 budget request for two (2) new full-time Lieutenant (FLSA Exempt - 40 hour/week minimum) positions because there is already enough (management) depth in the Sheriff’s Department. Motion carried.
To approve the 2021 budget request for a new full-time Case Aide position [slot 15085] in the Social Services Department and permission to fill not before 1/2/2021. Motion carried.
To approve the 2021 Extension budget request to move the Extension Horticulture/Agriculture Educator position (state position currently filled by Robin Trott) from 70% to 75% in the 2021 Extension Contract. Motion carried.
To approve the 2021 budget request for an additional full-time Probation Agent (state position) in Court Services (under DOC contract) in the amount of $67,055.00 annually, plus new employee set up costs. Motion failed.
To approve the 2021 Capital Project budget request of $60,000 for Building Maintenance needs. Motion carried.
To approve the 2021 Capital Assets budget request for five (5) squad vehicles in the amount of $197,500.00. Motion carried.
To approve the 2021 Capital Assets budget request for six (6) bullet proof vests in the amount of $7,200.00. Motion carried.
To approve the 2021 Capital Assets budget request to replace Sentence to Service (STS) pick-up with a leased water patrol pick up in the amount of $9,000.00. Motion carried.
To approve the 2021 Capital Assets budget request for surveyor drone and software in the amount of $12,000.00 in the Public Works Fund. Motion carried.
To approve the 2021 Capital Assets budget request for new plow truck in the amount of $235,000.00 and authorization for Unit 253 (Plow Truck), 258 (Plow Truck), or 259 (Plow Truck) to be traded in or sold to offset cost. Motion carried.
To approve the 2021 Capital Assets budget request for a new Raiko ice breaker in the amount of $35,000.00. Motion carried.
To delay the decision to purchases a new Loader and to trade Unit 223 (Caterpillar 938G Loader) until next year’s budget process. Motion carried.
To approve the 2021 Capital Assets budget request for a new mini excavator in the amount of $73,000.00. The rubber tire backhoe Unit 243 (John Deere Backhoe 410G) will be traded in/sold to offset the cost. Motion carried.
To approve the 2021 Capital Assets budget request for a roller/packer (for motor grader) in the amount of $37,000.00. Motion carried.
To approve the 2021 Capital Assets budget request to replace the failing insulation for better energy efficiency at the Public Works Miltona shop in the amount of $40,000.00. Motion carried.
To approve the 2021 Capital Assets budget request for a new shop hoist in the Alexandria Public Works Shop in the amount of $15,000.00 and authorize the sale of the current shop hoist to offset costs. Motion carried.
To approve the 2021 Capital Assets budget request for two (2) zero-turn mowers in the amount of $16,000.00 and authorized the trade-in or sale of Unit 4038 (John Deer Wide Area Mower 1600) to offset the costs. Motion carried.
To approve the request to purchase a Central Count Machine in the amount of $60,205, using CARES Act funds. Motion carried.
The County Board took a break from 12:30 p.m. to 12:45 p.m.
To approve the 2021 budget request for the Regional Radio Board in the amount of $11,400.00. Motion carried.
To approve Lakes Area Humane Society's 2021 appropriation in the amount of $8,000. Motion carried.
To approve Historical Society's 2021 appropriation in the amount of $15,000. Motion carried.
To approve Elder Network's 2021 appropriation in the amount of $8,000. Motion carried.
To approve the Douglas Soil and Water Conservation District's 2021 appropriation in the amount of $246,331.00 for county allocation and $12,503.00 local water plan levy, to be eligible for BWSR water planning grant. Motion carried.
To approve West Central MN Communities Action, Inc. 2021 appropriation in the amount of $650.00 and the Group Cares Camp is to carry-over the $5,000 it received in year 2020 from Douglas County (which was unspent due to COVID-19 pandemic) for year 2021 needs. Motion carried.
To approve Alexandria Area Economic Development Commission's 2021 appropriation in the amount of $45,000. Motion carried.
To approve Alexandria Chamber of Commerce's 2021 appropriation in the total amount of $2,000. $1,000 to be used for the Chamber of Commerce and $1,000 for Pride of the Lakes. Motion carried.
To adjourn the meeting at 2:07 p.m. Motion carried.
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