Public Notice Publish May 21, 2021 REGULAR MEETING BOARD OF EDUCATION ALEXANDRIA PUBLIC SCHOOLS ALEXANDRIA, MINNESOTA APRIL 19, 2021 The regular meeting of the Board of Education of Alexandria School District, Alexandria, Minnesota, was called to order by School Board Chairperson Angie Krebs at 7:00 p.

Public Notice
Publish May 21, 2021
REGULAR MEETING
BOARD OF EDUCATION
ALEXANDRIA PUBLIC SCHOOLS
ALEXANDRIA, MINNESOTA
APRIL 19, 2021
The regular meeting of the Board of Education of Alexandria School District, Alexandria, Minnesota, was called to order by School Board Chairperson Angie Krebs at 7:00 p.m. in the District Office Oak Conference Room, Alexandria, Minnesota.
School Board Members Present: Angie Krebs, Dave Anderson, Pam Carlson, Alan Zeithamer, Sandy Susag and Dean Anderson and (ex-officio) Superintendent Rick Sansted.
Absent: None
Administrators Present: Darcy Josephson, Michelle Bethke-Kaliher, Trevor Peterson, Scott Heckert and Lynn Jenc
Others: Jill Johnson, Maggie Timm and 19 guests
APPROVAL OF AGENDA
Motion by Susag, seconded by Zeithamer, to approve the April 19, 2021 agenda.
Ayes 6
Nays 0
Motion Carried.
CONSENT AGENDA
Motion by Dave Anderson, seconded by Susag, to approve the Consent Agenda as follows:
MEETING MINUTES
To approve the minutes of the regular board meeting held on March 15, 2021 and the special board meeting held on April 14, 2021.
DISTRICT CLAIMS
To ratify the payment of the March 2021 claims.
FINANCIAL REPORTS
To approve the revenue and expenditure reports for March 2021.
EMPLOYMENT AGREEMENTS
To approve the employment of the following individuals:
• Johnson, Christa: Elementary teacher, effective 8/30/2021.
• Carstensen, Heidi: Lifeguard/Community Ed, effective 4/8/2021
• Revering, McKenzie: English teacher, effective 8/30/2021
• Meyer, Jase: School Counselor, effective 8/30/2021
• Viollette, Ashlyn: Gymnastics Coach, effective 3/2/2021
• Kosters, Aubrey: Compass Assistant, effective 3/22/2021
• Sanow, Morgan: Compass Assistant, effective 3/24/2021
• Stoneberg, Sara: Science Teacher, effective 8/30/2021
• Gerads, Emilee: SPED Paraprofessional, effective 3/22/2021
• Cutler, Beth: Compass Group Leader, effective 3/8/2021
• Senger, Autumn: SPED Paraprofessional, effective 3/17/2021
EMPLOYMENT AGREEMENTS - CO-CURRICULAR
To approve the following coaching/co-curricular agreements:
• Mulder, Nathaniel: Middle School Boys Tennis Coach
• Warner, Nicole: Middle School Spring Strength Coach
• Novotny, Deanne: JV Girls Golf Coach
• Jerome, Emily: Middle School Softball Coach (8th grade)
• McDaniel, Sammie: 9th Grade Volleyball Coach
• Ziemer, Derek: Marching Band/Percussion Coach
REQUESTS FOR ADDITIONAL POSITIONS
To approve the following additional positions:
• Request for a Booster/Honor Guard Coach
• Request an additional .33 FTE @ AAHS
• Request an additional 1.00 FTE elementary based on enrollment
• Request a full-time gymnastic coach/coordinator position
RESIGNATION AGREEMENTS
To approve the following resignations:
• Manzano, Angel: SPED Teacher, effective 6/8/2021
• Vogel, Allison: Lead (Head) Gymnastics Coach/Community Ed., effective 4/2021
• Downer, Meg: DAPE, effective 6/8/2021
• Gettel, Jocelyn: Custodian, effective 3/16/2021
• Johnson, Wesley: Compass Assistant, effective 2/26/2021
• Kohler, Wendy: Physical Ed Teacher, effective 6/8/2021
• Curry, Tami: Learning Resource Teacher, effective 6/8/2021
• Pham, Tara: Counselor, effective 6/8/2021
• Petersen, Shari: Distance Learning Teacher, effective 6/8/2021
• Huelsman, Harlie: Distance Learning Teacher, effective 6/8/2021
• Johnson, Jay: Distance Learning Teacher, effective 6/8/2021
• Lipetzky, Amber: Distance Learning Teacher, effective 6/8/2021
• Johnson, Beth: Math Interventionist, effective 6/8/2021
Co-Curricular Staff:
• Ronning, Dave: Head Girls Tennis Coach
• Krueger, Kaylee: Marching Band/Percussion Coach
REQUESTS FOR LEAVE OF ABSENCE
To approve the following leave of absence requests:
• Mackedanz, Holly: Request to extend her Leave of Absence with an approximate return date of June 21, 2021
• Madison, Hennen: Projected leave date July 18, 2021; projected return date October 10, 2021
• Kvasager, Jacquelyn: Projected leave date May 14, 2021; projected return date August 6, 2021
• Olson, Melissa: Projected leave date May 20, 2021; projected return date June 7, 2021
• Lipetzky, Amber: Projected leave date July 5, 2021; projected return date September 6, 2021
RETIREMENTS
To approve the following retirements:
• Dokter, Karen: Teacher, effective 6/8/2021
• Haugen, Kathy: Activities Secretary, effective 6/4/2021
DONATIONS AND GRANTS
To approve the submission of grant applications by Alexandria Public Schools to ServeMinnesota/AmeriCorps, MN DNR and MDE and to approve the resolution for the following donations and grants:
RESOLUTION FOR ALEXANDRIA PUBLIC SCHOOLS TO
ACCEPT DONATIONS AND GRANTS
WHEREAS, the Alexandria Public Schools Board encourages the support of the district's educational programs through the funding and support of grant opportunities and donations that meet the goals and objectives of the school district;
WHEREAS, the school district will control and maintain all grants and donations to ensure that the interests of all students are met;
WHEREAS, the grants and donations listed below have been reviewed and approved by the administration of the Alexandria Public Schools;
THEREFORE, BE IT RESOLVED, by the School Board of the Alexandria Public Schools - No. 206, State of Minnesota, to accept the following grants and donations:
• The Football Program received a donation of $26,000 from the Grid Club to support the AAHS Football Program.
• Lincoln Elementary School received a $1,500 grant from the Douglas County Children's Mental Health Collaborative to continue their work with Regulation Stations in their classrooms.
• Alexandria Public Schools received a $3,000 grant from MDH/Horizon Public Health to provide staff skill building in the area of resilience.
• Community Education received a grant of up to 4 FTEs to support PreK-12 summer education, compass and recreation programs.
• Early Education received a two-year Pathway II grant of $46,048.47 in 2022 and again in 2023 to financially support preschool and childcare attendance for families living in poverty.
• The Miltona Elementary School received a $500 grant from the MN DNR to purchase hardware cloth for the outdoor classroom to help maximize learning in that space.
FIRST READING OF DISTRICT POLICY REVISIONS
To adopt the first reading of the following district policies:
• Policy 203.2 - Order of School Board Meetings
• Policy 203.5 - School Board Meeting Agenda
• Policy 203.6 - Consent Agendas
• Policy 204 - School Board Meeting Minutes
• Policy 532 - Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds
• Policy 615 - Testing Accommodations, Modifications and Exemptions for IEPs, Section 504 Plans and English Learner Students
DISTRICT POLICY ADOPTION
To adopt the following district policies:
• Policy 201 - Legal Status of the School Board
• Policy 202 - School Board Officers
• Policy 203 - Operation of the School Board - Governing Rules
• Policy 203.1 - School Board Procedures, Rules of Order
• Policy 603 - Curriculum and Program Development/Reduction Policy
• Policy 604 - Instructional Curriculum
SCHOOL DISTRICT AGREEMENTS
To approve the following agreements:
• Memorandum of Understanding between Luther College and Alexandria Public Schools for the 2021-22 academic year
• Lease Agreement between Douglas County and Alexandria Public Schools beginning July 1, 2021 through February 28, 2022
SCHOOL FOREST DESIGNATION
To approve the following resolution to designate a School Forest:
Member __________ introduced the following resolution and moved its adoption:
Resolved, the Board of Education for Alexandria Public Schools approves the establishment and maintenance of the Discovery Middle School Forest and outdoor classroom comprised of three areas containing approximately 53 acres in Section 17, Township 128, Range, 37, described as:
1. Part of the NE ¼ and the NW ¼ of SE ¼, starting at the center of highway 46 and going west along the northern property line 591 feet to the point of beginning and including everything west of said line. From the point of beginning going 371.7 feet at 213 degrees SW, then 441 feet south, then 293 feet at 232 degrees SW, then 198.5 feet west, then 168.2 feet South, then 290 feet east, then 741 feet south, then 138 feet at 212 degrees SW, then 402 feet south, then 76 feet east, then 554 feet south to the southern property line. Containing approximately 46.8 acres.
2. Parcel 63-6057-000 described as the east 4.82 acres of N ½ of the N ½ of SE ¼ of NW ¼
3. The east 106 feet of parcel 63-0652-000 in the NE ½ of the SW ½ comprising approximately 1.47 acres.
and supports enrollment of said school forest in the Minnesota DNR School Forest Program for educational purposes.
The motion for the adoption of the foregoing resolution was duly seconded by _______________ and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
_______________
School Board Clerk
_________________
Date
SCHOOL CALENDAR REVISION
To approve revisions to the 2021-22 school calendar.
Vote on Consent Agenda:
Ayes 6
Nays 0
Motion Carried.
ALEXANDRIA AREA HIGH SCHOOL UPDATE
Chad Duwenhoegger, Angie Einerson, Amy Jost and Rhonda Issendorf shared highlights from the Alexandria Area High School.
TRANSITION TECH UPDATE
Ellen Anderson, Jennifer Seesz and Beth Wiire shared highlights from the Transition Center.
SECONDARY PROGRAMMING UPDATE
Darcy Josephson shared highlights about the secondary programming efforts pertaining to the strategic plan.
ADOPT RESOLUTION PROPOSING TO PLACE STAFF ON UNREQUESTED LEAVE OF ABSENCE
Motion by Dave Anderson, seconded by Zeithamer, to adopt the Resolution Proposing to Place Staff on Unrequested Leave of Absence.
Ayes 6
Nays 0
Motion Carried.
REVIEW AND AWARD BIDS FOR SCHOOL DISTRICT CONSTRUCTION PROJECTS
Motion by Carlson, seconded by Zeithamer, to award the contract for the School District's construction projects to Innovative Builders.
Ayes 6
Nays 0
Motion Carried.
APPROVE REIMBURSEMENT RESOLUTION
Motion by Dean Anderson, seconded by Susag, to approve the following reimbursement resolution:
Member ________________ introduced the following resolution and moved its adoption, which motion was seconded by Member _______________:
RESOLUTION RELATING TO THE LEASE-PURCHASE AND CERTIFICATE OF PARTICIPATION FINANCING OF A PROPOSED PROJECT TO BE UNDERTAKEN BY THE DISTRICT; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE OF 1986
BE IT RESOLVED by the School Board (the "Board") of the Independent School District No. 206 (Alexandria), Minnesota (the "District"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Reimbursement Regulations") dealing with the issuance of tax-exempt obligations all or a portion of the proceeds of which are to be used to reimburse the District for project expenditures made by the District prior to the date of issuance of such obligations.
(b) The Reimbursement Regulations generally require that the District make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of tax exempt obligations within 60 days after payment of the expenditures, that such obligations be issued and the reimbursement allocation be made from the proceeds of such obligations within the reimbursement period (as defined in the Reimbursement Regulations) and that the expenditures reimbursed be capital expenditures or costs of issuance of the obligations.
(c) The District desires to comply with requirements of the Reimbursement Regulations with respect to the project hereinafter identified.
2. Official Intent Declaration.
(a) The District proposes to finance the construction of additions to two existing school facilities (the "Project"), to make original expenditures with respect to such Project prior to the issuance of tax-exempt obligations, and reasonably expects to issue tax-exempt obligations to finance such Project in the maximum principal amount of $12,000,000.
(b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(f)(1) of the Reimbursement Regulations or (ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of the Reimbursement Regulations, the District will not seek reimbursement for any original expenditures with respect to the Project paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the tax-exempt obligations issued to finance the Project.
3. Budgetary Matters. As of the date hereof, there are no District funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide permanent financing for the original expenditures related to the Project other than pursuant to the issuance of the tax-exempt obligations. Consequently, it is not expected that the issuance of the tax exempt obligations will result in the creation of any replacement proceeds.
4. Reimbursement Allocations. The District's financial officer or his or her designee shall be responsible for making the "reimbursement allocations" described in the Reimbursement Regulations, being generally the transfer of the appropriate amount of proceeds of tax-exempt obligations to reimburse the source of temporary financing used by the District to make payment of the original expenditures relating to the Project. Each reimbursement allocation shall be made not later than (i) 18 months after the date of the original expenditure or (ii) 18 months after the date the Project is placed in service or abandoned (but in no event later than three years after the original expenditure is paid) and shall be evidenced by an entry on the official books and records of the District maintained for the tax-exempt obligations issued to finance the Project and shall specifically identify the original expenditures being reimbursed.
Upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
Ayes 6
Nays 0
Motion Carried.
ADJOURNMENT
There being no further business to come before the School Board at this time, the meeting adjourned at 8:28 p.m.
ATTEST:
/s/Angela Krebs
Chairperson
/s/Dean Anderson
Clerk
2889520