Public Notice ORGANIZATIONAL MEETING BOA

Public Notice ORGANIZATIONAL MEETING BOARD OF EDUCATION ALEXANDRIA PUBLIC SCHOOLS ALEXANDRIA, MINNESOTA JANUARY 9, 2023 The special organizational meeting of the Board of Education of Alexandria School District, Alexandria, Minnesota, was called to order by School Board Chairperson Angie Krebs at 7:00 p.m. in the District Office Oak Conference Room, Alexandria, Minnesota. School Board Members Present: Angie Krebs, Dave Anderson, Pam Carlson, Alan Zeithamer, Maureen Eigen, Shawn Reilly and Laura Knudsen and (ex-officio) Superintendent Rick Sansted. Other Present: Maggie Timm and 20 guests APPROVAL OF AGENDA Motion by Carlson, seconded by Zeithamer, to approve the January 9, 2023 organizational meeting agenda. Ayes 7 Nays 0 Motion Carried. ELECTION OF OFFICERS Member Anderson nominated member Krebs for the office of chairperson. Motion by Anderson, seconded by Zeithamer, to close nominations and to cast roll call vote for member Krebs for chairperson. Zeithamer - Aye Knudsen - Abstain Eigen - Aye Anderson - Aye Reilly - Aye Carlson - Aye Krebs - Aye Motion Carried. Member Zeithamer nominated member Anderson for the office of vice chairperson. Motion by Zeithamer, seconded by Krebs, to close nominations and to cast a unanimous ballot for member Anderson for vice chairperson. Ayes 7 Nays 0 Motion Carried. Member Anderson nominated member Carlson for the office of clerk. Motion by Anderson, seconded by Zeithamer, to close nominations and to cast a unanimous ballot for member Carlson for clerk. Ayes 7 Nays 0 Motion Carried. Member Anderson nominated member Zeithamer for the office of treasurer. Motion by Anderson, seconded by Reilly, to close nominations and to case a unanimous ballot for member Zeithamer for treasurer. Ayes 7 Nays 0 Motion Carried. SCHOOL BOARD STANDING COMMITTEE ASSIGNMENTS Motion by Anderson, seconded by Knudsen, to appoint the board members to the following committees: • Personnel/Negotiations – Alan Zeithamer, Dave Anderson and Shawn Reilly • Curriculum/Policy – Angie Krebs, Laura Knudsen and Maureen Eigen • Budget/Facilities – Alan Zeithamer, Angie Krebs, and Pam Carlson Ayes 7 Nays 0 Motion Carried. COMMITTEE ASSIGNMENTS Motion by Carlson, seconded by Anderson, to approve school board members assignments as appointed by Chair Krebs for calendar year 2023: • Runestone Area Education District Board – member Zeithamer • MSBA Legislative Liaison – member Knudsen • Minnesota State High School League – member Anderson (Alternate: member Reilly) • Curriculum Advisory Council – member Knudsen and member Eigen • Representative Assembly Designee to the Lakes Country Service Cooperative – Chair Krebs • CMETS Committee Representative – member Zeithamer • Student Connections – Chair Krebs, member Eigen, member Carlson and member Reilly • Budget and Finance Advisory Council – member Knudsen and member Carlson • Special Education Advisory Committee – member Knudsen and member Eigen • Local Government Coordination Committee – member Anderson, member Carlson and member Reilly • Community Education Advisory Council – member Anderson and member Reilly Ayes 7 Nays 0 Motion Carried. SALARY FOR BOARD OF EDUCATION Motion by Zeithamer, seconded by Anderson, to approve a 2% increase for 2023, bringing the amount to $3,858 per board member with the chairperson receiving an additional $500 per year. Ayes 7 Nays 0 Motion Carried. BUDGET FOR BOARD MEMBER TRAINING AND IN-SERVICE Motion by Anderson, seconded by Zeithamer, to set the amount of $2,300 per board member for calendar year 2023 for board member training and in-service. Ayes 7 Nays 0 Motion Carried. CALENDAR OF BOARD MEETINGS Motion by Knudsen, seconded by Anderson, to set the calendar for January 2023 through June 2024. Ayes 7 Nays 0 Motion Carried. BOARD MEETING FORMAT AND COMMUNICATIONPROCESS Motion by Knudsen, seconded by Eigen, to approve the school board meeting format and communication process as presented for the next three months and reassess in March whether or not to move Delegations & Individuals to be the second item on the regular agenda. Ayes 7 Nays 0 Motion Carried. BOARD ANNUAL REORGANIZATION CONSENT AGENDA Motion by Anderson, seconded by Carlson, to approve the Board of Education Organization Consent Agenda, as follows: DESIGNATE OFFICIAL NEWSPAPER To designate the Echo Press as the official newspaper for district legal publications for calendar year 2023. DESIGNATE LEGAL COUNSEL To approve Kennedy & Graven; Swenson, Lervick, Syverson, Trosvig, Jacobson, Cass P.A.; Pemberton Law; and the Dorsey Whitney Law Firm as the district’s legal counsel resources for calendar year 2023. DESIGNATE ON-CALL ARCHITECTS To approve JLG Architects, Widseth, Smith, Nolting & Associates, and Ringdahl Architects as the district’s on-call architects for calendar year 2023. DESIGNATE AUDIT FIRM To appoint Eide Bailly LLP firm as the district’s financial auditing firm for calendar year 2023. DESIGNATE DEPOSITORIES To designate the following financial institutions as official depositories for district funds for calendar year 2023: Bell Bank, Alexandria; Bremer Bank, Alexandria; and Minnesota School District Asset Fund Plus. DESIGNATE AUTHORITY FOR ELECTRONIC FUND TRANSFERS & INVESTMENTS To delegate authority to the business director to initiate electronic fund transfers and to invest district funds in 2023. DISTRICT POLICY SERVICE To approve MSBA as the district’s policy service provider for 2023. DISTRICT CONTACTS AND DESIGNEES To approve District Administrative Contacts and Designees for 2023 as follows: • Superintendent – Rick Sansted • Business Director – Trevor Peterson • ESEA (Title I) LEA Rep & Contact – Michelle Bethke-Kaliher • ESEA (Title IIA) Contact – Darcy Josephson • District Assessment Coordinator – Darcy Josephson • Federal IDEA, 419, 420, 422, 435 (Rep & Contact): Michelle Bethke-Kaliher • ADSIS (Alternate Delivery of Specialized Instructional Services) Rep & Contact: Michelle Bethke-Kaliher • Comprehensive School Reform Contact – Rick Sansted • Air Quality Control Contact – Wade Nibbe • Minnesota Automated Reporting Student System (MARSS) Contact: Wendy Fridgen Vote on Consent Agenda: Ayes 7 Nays 0 Motion Carried. APPROVE WORK AGREEMENTS Motion by Zeithamer, seconded by Anderson, to approve work agreements between the District and Custodians and between the District and Directors for the 2022-2023 and 2023-2024 school years. Ayes 7 Nays 0 Motion Carried. SCHOOL DISTRICT MEMBERSHIP UPDATES Board members shared updates on the various school district memberships. SUMMARY OF BOARD SELF-EVALUATION FORMS Board members discussed the compiled summary of the self-evaluation forms completed prior to the meeting. ADJOURNMENT There being no further business to come before the School Board at this time; the meeting adjourned at 8:01 p.m. ATTEST: /s/Angie Krebs Chairperson /s/Pam Carlson Clerk (Jan. 27, 2023) 175864