Publish September 29, 2021
The Board of Commissioners in and for the County of Douglas, State of Minnesota, met in Special Session this 7th day of September 2021. The full text is available for public inspection in the County Auditor/Treasurer’s Office.
To approve the agenda. Motion carried.
To approve minutes of the August 17, 2021, Special Meeting, as submitted. Motion carried.
Miranda Wendlandt, Clifton Larson Allen, provided the Board with a 2020 Audit Exit Presentation.
To allow the County Attorney to recruit, advertise, and hire the Assistant County Attorney [slot 2000] and the Legal Assistant [slot 2012] immediately using ARPA funds through 2024. And to fill the vacant Assistant County Attorney [slot 2011 - Joel Paschka] at Step 9 starting with a three weeks vacation balance, due to prior employment with Douglas County, as an Assistant County Attorney and to accrue at the rate of two weeks per year from date of hire. Motion carried.
To approve the contract for Medical Examiner Services. Motion carried.
To approve PR33, the facility improvements budget in the amount of $1,800,231.76, and authorize signing associated contracts, for the previously approved remodeling project at the Courthouse and Services Center. Motion carried.
To adopt Resolution 21-96 regarding lawful gambling activity. Motion carried.
To approve filling to fill a full time Library Clerk vacancy and any subsequent vacancies. Motion carried.
To approve increasing the Recorder's Office change fund to $200.00. Motion carried.
To pay bills in the amount of $1,218,360.62 as follows:
VENDOR NAME COUNT AMOUNT
OTHER VENDORS 168 $67,005.78
ALEXANDRIA LIGHT & POWER $27,167.22
ANOKA COUNTY TREASURY OFFICE $15,150.00
BALGAARD SERVICES, LLC $6,220.96
BOB WALSH ENTERPRISES LLC $6,272.00
CENTRAL SPECIALTIES INC $11,704.00
COLE PAPERS INC $3,991.00
CULLEN'S HOME CENTER OF ALEXANDRIA, INC $7,430.73
DELL-COMM INC $2,500.00
DOUGLAS COUNTY DAC $2,640.26
DOUGLAS COUNTY PUBLIC WORKS $14,876.05
EVANSVILLE HARDWARE $2,000.00
ENTERPRISE FLEET MANAGEMENT TRUST $9,989.42
FARSTAD OIL, INC $17,451.07
GUSTAFSON MECHANICAL INC $4,760.00
HIWAY AMOCO, INC $5,070.93
J WIENER CONSTRUCTION LLC $8,000.00
JLG ARCHITECTS $17,325.00
JOE'S GAS AND DELI $2,186.32
M-R SIGN COMPANY, INC $3,532.51
MN TRANSPORTATION ALLIANCE $2,647.00
MORICAL BROTHERS INC $10,539.35
MARCO TECHNOLOGIES LLC $19,501.45
MARK LEE ASPHALT & PAVING INC $6,834.58
MINNESOTA DEPT OF REVENUE $232,782.22
MN DEPT OF FINANCE $16,805.01
NORTH CENTRAL INTERNATIONAL OF ALEX LLC $6,025.28
PITNEY BOWES, INC $ 2,217.00
PAZ EXCAVATING INC $46,265.00
PLM LAKE AND LAND MANAGEMENT CORP $12,655.60
RUFFRIDGE-JOHNSON EQUIPMENT $10,600.00
SWANSON CONCRETE, INC. $5,300.00
TIERNEY BROTHERS INC $168,106.97
TRUAX PATIENT SERVICES LLC $2,250.00
TRUENORTH STEEL $5,566.70
TWIN CITY FILTER SERVICE, INC $5,655.82
VOSS PLUMBING & HEATING $363,517.50
VOYANT COMMUNICATIONS LLC $2,425.04
WW TIRE SERVICE INC $15,217.60
ZIEGLER, INC $4,136.07
GRAND TOTAL $1,218,360.62
To approve the three year contract renewal for CCH ProSystem fx Engagement Software and authorize the Finance Director to sign the contract. Motion carried.
The County Board took a break from 9:59 a.m. to 10:10 a.m.
To adopt Resolution 21-97 authorizing final payment in the amount of $10,390.72 to All States Pavement Recycling & Stabilization of Rogers, Minnesota for the application of liquid calcium chloride completed project. Motion carried.
To adopt Resolution 21-98 authorizing final payment in the among of $99,948.18 to Riley Bros. Construction, Inc. of Morris, Minnesota, for SAP 021-607-027 (CSAH 7) completed project. Motion carried.
To adopt Resolution 21-99 vacating excess County Highway Right of Way. Motion carried.
To approve repair of branch two (2) of County Ditch Six (6) and to solicit bids for the repair. Motion carried.
To approve additional repair costs for County Ditch Ten (10) estimated at $7,500, as presented by Tom Anderson, Ditch Inspector. Motion carried.
By consensus, the Public Works Fall Planning Meeting was scheduled for November 30, 2021, at 9 a.m. in the Public Works meeting room located at 526 Willow Drive, Alexandria, MN 56308.
To approve the Memorial Policy as presented by Brad Bonk, Parks Superintendent. Motion carried.
The County Board took a break from 11:01 a.m. to 11:05 a.m.
To adopt Resolution 21-100 Supporting the Family Homeless Assistance and Prevention Program Grant Application Submitted by West Central Minnesota Communities Action, Inc. Motion carried.
To approve the Adverse Childhood breakfast held on August 26, 2021, per diem eligible, for Commissioner Kalina. Motion carried.
To accept the County Commissioner Reports including the results of the information gathering or liaison activities; confirming the matters before the board necessitates the committee activity; and such activities has been authorized by the full county board. This motion also authorizes payment of such per diem and travel reimbursement as that individual Commissioners is authorized for, for in performing such duties as requested by completion of the per diem/travel voucher submitted. Motion carried.
To approve Alexandria Economic Development appropriation request in the amount of $45,000.00. Motion carried.
To approve City of Osakis EDA appropriation request in the amount of $2,278.00. Motion carried.
To table the Runestone Museum appropriation request in the amount of $25,000.00 until the next Board meeting for additional information. Motion carried.
To approve West Central MN Communities Action appropriation request in the amount of $5,000.00. Motion carried.
To approve Viking Library System appropriation request in the amount of $141,772.00. Motion carried.
To approve Pomme de Terre River Association appropriation request in the amount of $1,023.00. Motion carried.
To approve Chippewa Watershed's appropriation request in the amount of $4,200.00. Motion carried.
The County Board took a break from 12:15 p.m. to 12:20 p.m.
To approve preliminary plat - Hertwig Addition, with conditions. Motion carried.
To approve a $100 change fund for the Land & Resource Management Department. Motion carried.
There were no items from the floor.
To adjourn the meeting at 12:44 p.m. Motion carried.