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OFFICIAL PROCEEDINGS SCHOOL BOARD OF INDEPENDENT SCHOOL DISTRICT NO. 22 BECKER AND OTTERTAIL COUNTIES, DETROIT LAKES, MINNESOTA 56501 The Regular Meeting of the Board of Education held on Monday, June 9, 2014, was called to order at 7:00 A.M. by Board Chair Lyngaas. Members present: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; Members absent: None. Motion (Langworthy, Seaworth) to approve the Agenda for the June 9, 2014, Regular School Board Meeting with the elimination of New Business items VI. A. and VI. B. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Lisa Weber, High School Principal, and Justin Messer, Assistant Principal, gave a presentation on the current discussions and development of the Minnesota Best Workforce Initiative; Concurrent Enrollment Partnership with M-State; and the High School Grading and Reporting Policy. Motion (Seaworth, Muckenhirn) to approve the following consent agenda. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. A.Approve the Minutes of the May 12, 2014, Regular School Board Meeting. B.Approve District K-12 Bills in the amount of $128,696.37. Hand payable in the amount of $2,563,703.12, for a total of $2,692,399.49. C.Approve District Hand Payable Checks in the amount of $104,526.36. D.Approve Personnel Agenda Items. E.Renew the Student Accident Insurance Program for 2014-2015 School Year. F.Designate the following banks as Official Depositories for K-12 depository accounts respectively for the 2014-2015 school year: Bremer Bank, Wells Fargo, American National Bank, State Bank & Trust, First Security State Bank, Midwest Bank, and Minnesota Liquid Asset Fund. G.Approve Doug Froke, Ryan Tangen, Sue Eidenschink, and Nancy Olson, to make incoming and outgoing wire transfers, stop payments, purchase CD's, inquires on accounts, and check balances on behalf of the school district for the 2014-2015 school year. In addition, Kathy Owens, Payroll Coordinator, be authorized to make electronic fund transfers for the following specific items: 1) Transfers to the Minnesota State Retirement System (MSRS) Health Care Savings Program (HCSP). - ACH Debit; 2) Transfers to our third party administrator for our 403(b) Program; and 3) Transfers to Select Account - Blue Cross Blue Shield for our Health Savings Account (HSA) Program. H.Designate the Detroit Lakes Record/Tribune as the Official School Newspaper for school publication for the 2014-2015 school year. I.Authorize signatures of Doug Froke, Superintendent; Ryan Tangen, Business Manager; Sue Eidenschink, Fiscal Affairs Coordinator; Nancy Fern, Secretary - for all Contingency Fund Disbursements for the 2014-2015 school year. J.Authorize signatures for Darren Wolf, High School Principal, and Mitch McLeod, Activities Director, for the High School Activity Fund; and Mike Suckert, Middle School Principal, and Justin Hegg, Middle School Assistant Principal, for the Middle School Activity Fund for the 2014-2015 school year. Two signatures are required on Activity Fund expenditures. K.Designate the Federal Programs Director to implement and act as the Board's Agent for all State and Federal Program Entitlements for Independent School District #22 for the 2014-2015 school year. L.Authorize the Business Manager to request bids for bread and dairy products to be opened at 10:00 A.M. on July 24, 2014. M.Approve the Renewal of the Commodity Distribution Agreement with Food Services of America (FSA) for the 2014-2015 school year. N.Renew Detroit Lakes Chamber of Commerce Membership for the 2014-2015 school year. O.Renew the Employee Group Life and LTD Insurance for the 2014-2015 school year administered by National Insurance Services through Lakes Country Service Cooperative. P.Renew the Minnesota Rural Education Association (MREA) Membership for the 2014-2015 school year. Q.Approve the Memorandum of Agreement between Education Minnesota - Detroit Lakes and Detroit Lakes Public Schools. R.Donations: 1)$300.00 for the Rossman "School of Excellence" Celebration from LifeTouch National School Studios. 2)$400.00 for the Roosevelt "School of Excellence" Celebration from LifeTouch National School Studios. 3)$1,000.00 for the QWERTY Robotics Team from ACE Electric and Lighting, LLC. S.Approve Colleen Schmit as Officer of Election for the November 4, 2014, School Board Election held in conjunction with the Becker County Auditor's Office Regular Election. T.Approve the 2014 School Board General Election Timetable in conjunction with the Becker County Auditor Election Procedures. U.Approve the Catering Agreements with Mahube for the 2014-2015 school year. V.Approve the 2013-2015 Detroit Lakes Minnesota Council No. 65 AFSCME AFL-CIO Custodians and Bus Drivers Master Agreement. W.Approve the 2013-2015 Detroit Lakes Classified Employee Salary Settlements. X.Designate TV3 as the Official TV Station and KDLM and KRCQ as the Official Radio Stations for the 2014-2015 school year. Y.Renew the Property Liability and Employee Worker's Compensation and Volunteer Coverage Insurance for the 2014-2015 school year. Motion (Seaworth, Muckenhirn) to designate the second Monday of each month at the Administration Center for Official School Board Meetings for the 2014-2015 school year as listed above with the exceptions noted; and, to note that Columbus Day is not an official holiday for the Detroit Lakes Public Schools. Also listed are the proposed special meetings and times for meetings. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. July 14, 20147:00 a.m.Regular Meeting August 11, 20147:00 a.m.Regular Meeting September 8, 20146:00 p.m.Regular Meeting October 13, 20146:00 p.m.Regular Meeting November 10, 20146:00 p.m.Regular Meeting December 8, 20146:00 p.m.Regular Meeting January 5, 20157:00 a.m.Special Meeting - Annual Meeting January 12, 20156:00 p.m.Regular Meeting February 9, 20156:00 p.m.Regular Meeting March 9, 20156:00 p.m.Regular Meeting April 13, 20156:00 p.m.Regular Meeting May 11, 20157:00 a.m.Regular Meeting June 8, 20157:00 a.m.Regular Meeting Motion (Langworthy, Muckenhirn) to approve the second reading of Policies 301, 302, and 401 as recommended. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Motion (Muckenhirn, Buboltz) to approve the Continuing Agreements/Contracts currently in effect and insurance, annuities, maintenance, special education, federal programs, food service, transportation and employee contracts for the 2014-2015 school year. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Motion (Langworthy, Seaworth) to approve the first reading of Policy 208 Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. There was no action taken on the Minnesota State Community and Technical College (MSCTC) Alternative Learning Center (ALC) Facilities Contract for the 2015-2016 school year; and, it will be addressed at the Wednesday, June 18, 2014, Special School Board Meeting. Motion (Seaworth, Muckenhirn) to exercise the Option Agreement between ISD #22 and Robert and Casey Bristlin Partnership. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Motion (Buboltz, Muckenhirn) to recognize the Continuing Contracts and Tenure Status of Licensed Staff Members as indicated. Motion carried with members voting in favor: Lyngaas, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None; and, Member abstaining: Langworthy. Motion (Seaworth, Langworthy) to appoint Glenn Gifford to fill the School Board opening created by the resignation of Board Member Terri Boyd for the remainder of her term expiring December 31, 2014. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. The Board discussed the next steps in resolving the District Building Issues and will select a date for a Board/Administrator Work Session. Motion (Seaworth, Buboltz) to approve the K-12 Treasurer's Report. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Business Manager Ryan Tangen reviewed the following items in the Wednesday, June 4, 2014, Facilities Committee Update: Bids Received for the Middle School Gymnasium Floor; 2014 Summer Improvement Project List; Operating Capital and Other Budget Updates for 2013-2014 and 2014-2015; Verizon Tower, Shed and Possible School District Building; Administrative Board Room Update; Sale of Land by the Middle School; Bristlin Property, and M-State Contracts. Motion (Seaworth, Muckenhirn) to approve the minutes from the Wednesday, June 4, 2014, Facilities Committee Meeting Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Mr. Tangen discussed the following issues from the Thursday, June 5, 2014, Finance Committee Meeting Update: 2013-2014 & 2014-2015 Budgets; Middle School Gymnasium Floor Bids; 2014-2015 Insurance Carrier Recommendations; Bristlin Property; Verizon Tower, Shed, and Possible School District Building; Board Room Update; Credit Policy; and Sale of Land by Middle School. Motion (Langworthy, Seaworth) to approve the minutes from the Thursday, June 5, 2014, Finance Committee Meeting. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Education/Community Education Director Lowell Niklaus reported on the following topics: Curriculum, District Testing, and Community Education. Lowell expressed his "thanks and gratitude" to the Board and Administration for his employment over the past 21 years with the Detroit Lakes Public Schools. Superintendent Doug Froke and the Board Members expressed their gratitude to Lowell Niklaus for his hard work, dedication, and many contributions to the District and expressed pride at his accomplishments in academics, curriculum, technology, and his leadership. Superintendent Doug Froke reported on the following information: End-of-Year Enrollment Counts; Legislative Information; Technology "Help Desk" Report; and Strategic Planning. Rossman Elementary School was recognized by the Minnesota Department of Education PBIS State Leadership Team as a "Sustained Exemplar Positive Behavioral Interventions and Support School. Finance Committee Meeting - 6:00 P.M. - 6/18/2014 Special School Board Meeting - 6:30 P.M. - 6/18/2014 Board Chair Lyngaas announced upcoming meetings. Motion (Seaworth, Muckenhirn) to adjourn - 8:31 A.M. Motion carried with members voting in favor: Lyngaas, Langworthy, Muckenhirn, Seaworth, and Buboltz; and, members voting against: None. Respectfully submitted, Brenda Muckenhirn, Clerk R-June 15……................................................…......................................1943190