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1114164 Sealed Bids - Airport Roof Repairs

Sealed Bids

Publish July16, 23, 2010




Project Location: Alexandria Municipal Airport

Project Name: 2010 Capital Improvement Program - Roof Repairs

FAA AIP No: 3-27-0004-10-10

State Project No.: 2101-53

Bids Close At: 9:00 AM on August 9, 2010


Sealed Bid Proposals for 2010 Capital Improvement Program at the Alexandria Municipal Airport, Douglas County, Minnesota, will be received by the City of Alexandria at the office of the City Administrator, Alexandria City Hall, 704 Broadway, Alexandria, Minnesota, until the date and hour indicated above. The bids will be publicly opened and read aloud immediately thereafter in the City Council Chambers. The work, in accordance with drawings and specifications prepared by TKDA, 444 Cedar Street, St. Paul, Minnesota 55101, consists of the following major items of work:

Standing Seam Metal Roof Repairs

Bid Proposals shall be submitted on forms furnished for that purpose.

Pre-Bid Conference. The Owner will convene a pre-bid conference at 11:00 AM on July 28, 2010, at the Arrival/Departure Building at the Airport. The purpose of the conference will be to explain the project and answer questions about the bidding documents. Failure to attend this pre-bid conference will not disqualify a firm from submitting a bid. However, due to the complexities of the project, attendance is highly recommended. A site review is available following the pre-bid conference.

Consistent with Minnesota Statutes Sections 363.073 and §473.144, the City of Alexandria may not accept a bid or proposal for a contract or execute a contract in excess of $100,000 with any business unless said business is in compliance with certain requirements concerning affirmative action plans. Evidence of compliance must be submitted within two (2) City business days following opening of bids. Bids will be considered non-responsive if the compliance requirements are not met. Compliance requirements are outlined in this project specification.


Refer to Contract and Labor Provisions in the specifications for requirements.


The goal of the City of Alexandria for the utilization of Disadvantaged Business Enterprises (DBE) on this project is as follows:

DBE 2.0%

Within two (2) City business days following the opening of bids, all bidders who wish to remain in competition for the contract will be required to submit the following information:

1. Refer to Instructions to Bidders, Section 2, and Section 29 (items 1 through 6), for bid submittal requirements

Bidders will be prohibited from entering into agreements with a DBE in which the DBE promises not to provide subcontracting quotations to other bidders.

A bidder's failure to show a good faith effort to achieve the specified contract goal for the participation of DBEs in the completion of this project will be grounds for finding the bid non-responsive.

A bidder should contact the MN/DOT Equal Employment Office Contract Compliance Administrator at 651-297-1376 for information on qualifying for this DBE program or for assistance in identifying DBE businesses.


1. The bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Specifications" set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the contractor's aggregate workforce in each trade on all construction work in the covered area are as follows:

Timetables: Upon publication; until further notice

Goals for Minority Participation in Each Trade: State - 6.0%; Federal - 2.2%

Goals for Female Participation in Each Trade: State - 6.0%; Federal - 6.9%

These goals are applicable to all the contractors' construction work (whether or not it is Federal, or Federally assisted) performed in the covered area. If the contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its Federally involved and non-federally involved construction.

The contractor's compliance with the executive order and the regulations in 41 CFR Part 60-4 and Minnesota Statutes Section 473.144 and Minnesota Rules, Part 5000.3520 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3 (a) and Minnesota Rules, Part 5000.3540, and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from contractor to contractor or from project to project for the sole purpose of meeting the contractor's goals shall be a violation of the contract, the executive order, the regulations in 41 CFR Part 60-4, Minnesota Statutes Section 473.144 and Minnesota Rules, Part 5000.3520. Compliance with the goals will be measured against the total work hours performed.

3. The contractor shall provide written notification to the Director, OFCCP, and the Compliance Division of the Minnesota Department of Human Rights, within ten working days of award of any construction subcontract (in excess of $10,000 for OFCCP reporting) at any tier for construction work under the contract resulting from the solicitation. The notification shall list the name, address and telephone number of the subcontractor; employer identification number of the subcontractors; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

4. As used in this notice, and in the contract resulting from this solicitation, the "covered area" is Douglas County.


Each bid proposal shall be accompanied by a "Bid Security" in the form of a certified check made payable to the City of Alexandria in the amount of not less than 5% of the total bid or a surety bond in the same amount payable to the City of Alexandria, with the surety company thereon duly authorized to do business in the State of Minnesota, such Bid Security to be a guarantee that the bidder will not, without the consent of the City of Alexandria, withdraw his bid for a period of 60 days after the opening of bids, and if the successful bidder, will enter into a contract with the City of Alexandria, and in connection therewith, give Public Contractor's Bond as required by law and on forms as furnished to him by the City of Alexandria; and the amount of the certified check will be retained or the bond enforced by the Owner in case the bidder fails so to do.

The Bid Security of the three lowest bidders will be retained until the contract is executed, but in no event longer than 60 days, provided that the Bid Security of the lowest responsible bidder shall be retained in any event until the contract is executed and Public Contractor's Bond furnished as herein provided. No bidder shall, without the consent of the City of Alexandria, withdraw his bid for a period of 60 days after the date for the opening thereof.

The bid of the lowest responsible bidder will be accepted on or before the expiration of 60 days after the date of the opening of bids, the City of Alexandria, however, reserving the right to reject any or all bids.


Plans and specifications are on file for inspection at the office of the City Administrator of Alexandria, the office of the Airport Manager, and at the office of TKDA, 444 Cedar Street, Suite 1500, St. Paul, MN 55101.

Digital copies are available at for a fee of $20. These documents may be downloaded by selecting this project from the Purchase Plan Sets link and by selecting QuestCDN eBidDoc™ Number 1263404 on the SEARCH PROJECTS page. For assistance and free membership registration, contact Quest CDN at (952) 233-1632 or

Paper copies of the Bidding Documents may be obtained from TKDA, Phone (651) 292-4400; Fax (651) 292-0083 for a non-refundable fee of $50.

Dated at Alexandria, Minnesota, the 12th day of July, 2010.


By: Jim Taddei

City Administrator