1589337 Public Notice - Destruction of Special Education Records

Public Notice

Publish November 14, 2012

PUBLIC NOTICE REGARDING

DESTRUCTION OF SPECIAL

EDUCATION RECORDS

Special education records which have been collected by the Alexandria Public School related to identification, evaluation, educational placement, or the provision of Special Education in the district, must be maintained under state and federal laws for a period of six (6) years after Special Education services have ended for the student. Special education services end when the student no longer is eligible for services, graduates, completes his or her educational program at age 22, or moves from the district.

This notice is to inform parents/guardians and former students of the Alexandria Public School’s intent to destroy the Special Education Records of students who received Special Education services prior to and during the 2005-2006 school year. Records to be destroyed are as follows:

Individualized Education Programs (IEPs)

Evaluation Reports

Test Protocols

Notifications of Meetings

Notices of Action

Review of Existing Data Summaries

All other personally identifiable information within the Special Education file*

After six (6) years, the records are no longer useful to the district, but they may be useful to the parent/guardian or former student in applying for Social Security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student, who has reached 18 years of age, may pick up the records in person by December 14 at the following address:

Jefferson High School

1401 Jefferson Street

Alexandria, MN 56308

If no student, parent or guardian responds to this public notice, the school district will assume consent to destroy the entire record specific to the student beginning January 1, 2013.

*The district may maintain a permanent record, without time limitation, of a student’s name, address and phone number, his/her grades, attendance record, classes attended, grade level completed and year completed.

1589337

Tags: legals