1563658 Public Notice - School Board Regular Meeting August 20, 2012

Public Notice

Publish September 26, 2012

REGULAR MEETING

BOARD OF EDUCATION

INDEPENDENT SCHOOL

DISTRICT NO. 206

ALEXANDRIA, MINNESOTA

AUGUST 20, 2012

The regular meeting of the Board of Education of Independent School District No. 206, Alexandria, Minnesota, was called to order by School Board Chair Dean Anderson at 7:05 p.m. in the District Office Oak Conference Room, Alexandria, Minnesota.

School Board Members Present: Dean Anderson, Pam Carlson, Alan Zeithamer, Jim Hafdal, Jean Robley, Dave Anderson, Sandy Susag and (ex-officio) Superintendent Terry Quist.

Administrators Present: Julie Critz, Trevor Peterson, Susan Scarborough, Jill Johnson, Judy Backhaus and 13 visitors.

CONSENT AGENDA

Motion by Dave Anderson, seconded by Hafdal, to approve the Consent Agenda as follows:

APPROVAL OF MINUTES

To approve the minutes of the regular meeting held July 16, 2012.

DISTRICT CLAIMS AND FINANCIAL REPORTS

To accept the financial reports and to ratify the payment of the July, 2012 claims.

RESIGNATION AGREEMENTS

To approve the following resignation agreements:

-- Michael Lorine – Learning Resource Teacher, effective 6/5/2012

--Laura Scegura – Learning Resource Teacher, effective 6/5/2012

--Janet Guenther – Health Paraprofessional, effective 6/5/2012

--Mathew Herges – Technology, effective 8/17/2012

--Adam Paasch, – Teacher, effective 6/6/2012

--Steffanie Ryan – Paraprofessional, effective 6/5/2012

--Richard Petersen – Bus Driver, effective 6/5/2012

--Megan Steidl – ECSE teacher, effective 7/30/2012

--Keith Langston – Community Ed, effective 8/31/2012

--Tim Urness, – Teacher, effective 6/6/2012

--Peggy Stowe – Learning Resource Teacher, effective 6/5/2012

--Tammy Steidl – Food Service, effective 6/5/2012

--Angie Gasior, – Teacher, effective 6/6/2012

--Katy Kiger – Paraprofessional, effective 7/31/2012

--Beth Watson – Secretary, effective 8/31/2012

--Aaron Korynta – Teacher, effective 8/20/2012

--Jaclyn Kopel – Teacher, effective 6/6/12 with notice being given on 8/20/12

EMPLOYMENT AGREEMENTS

To approve the following employment agreements:

-- Tammy VanOrsdel – Secretary/DO, effective 7/24/2012

--Tiffany Breitbach – Speech Language Pathologist, effective 8/28/2012

--Carolyn Stockert – Speech Language Pathology Assistant, effective 8/28/2012

--Sara Mandernach – Speech Language Pathology Assistant, effective 8/28/2012

--Amy Sack – Assistant Principal @ Jefferson High School, effective 7/30/2012

--Sadie Ellingson – Orchestra teacher, effective 8/28/2012

--David McFarlane - Custodian/DMS, effective 8/6/2012

--Megan Steidl – ECSE teacher (146.4 days @ 1.00 FTE), effective 7/2/2012

--Suzanne Bertrand – Custodian/Jefferson, effective 8/27/2012

--Jan Nelson – Art Teacher/Lincoln (approximately .50 FTE), effective 8/28/2012

--Angie Einerson – Physical Education/Health Teacher (.7 FTE), effective 8/28/12

--Grace Reile – Elementary Teacher, effective 8/28/12

--Emily Eich – Elementary Teacher, effective 8/28/12

--Taylor Meads – Elementary Teacher, effective 8/28/12

MEDICAL LEAVE OF ABSENCE

To approve the following medical leave of absence:

-- Kylene Nelson, Paraprofessional – requesting a medical leave for the 2012-13 school year. The length of leave will be based on doctor’s note of when she may return.

--Earle Brown, Teacher – requesting a medical leave for the 2012-13 school year per doctor’s note.

--Robert Kukacka, Custodian – requesting a medical leave for the 2012-13 school year. The length of leave will be based on doctor’s note of when he may return.

CONTINUING CONTRACTS

To grant continuing contracts commencing with the 2012-2013 school year to the following people who have completed their probationary period: Kathleen Moore, Ann Scheer.

THIRD YEAR PROBATIONARY CONTRACTS

To grant third year probationary contract for the 2012-13 school year to the following people: Christina Truax, Jennifer Durkee, Jamie Gilbertson.

CERTIFICATION OF SCHOOL BUS DRIVER COMPETENCIES

To approve the annual certification of school bus driver competencies.

RECALL DENIAL

To approve the recall denial of Luke Erickson, Physical Education Teacher

SCHOOL DISTRICT AGREEMENTS

To approve the following agreements:

--Lease Agreement between School District 206 and West Central Minnesota Communities Action (WCMCA) for the Head Start Program in the 2012-13 school year.

DONATIONS AND GRANTS

To approve the following resolution:

RESOLUTION FOR SCHOOL

DISTRICT 206 TO ACCEPT

DONATIONS AND GRANTS

WHEREAS, the District 206 School Board encourages the support of the district’s educational programs through the funding and support of grant opportunities and donations that meet the goals and objectives of the school district;

WHEREAS, the school district will control and maintain all grants and donations to ensure that the interests of all students are met;

WHEREAS, the grants and donations listed below have been reviewed and approved by the administration of School District 206;

THEREFORE, BE IT RESOLVED, by the School Board of Independent School District No. 206, State of Minnesota, to accept the following grants and donations:

--Jefferson High Volleyball Team received a donation of $2,109.33 from the Volleyball Booster Club to hire a half-time volleyball coach.

--Community Education received a grant of $2,000 from Target to provide intergenerational tactile art projects.

--Jefferson High Football Team received a donation of $4,921.78 from Football Booster Club to fund a volunteer assistant football coach.

EXTENDED FIELD TRIPS

To approve the following extended field trips:

--Cross Country Teams – to Pillager (MN), Lake Placid Camp, on August 17-19, 2012, to develop team unity, train, set individual & team goals, and develop leadership skills.

--Varsity Volleyball Team – to Apple Valley (MN) Volleyball Tournament, on September 21-22, 2012.

--Carlos Elementary 5th – 6th Grade to various southern Minnesota locations (St. Cloud Granite Quarry, National Eagle Center, Winona State, Whitewater State Park, Forestville State Park and Mystery Cave, St. Peter and Spicer) on September 19 – 21, 2012 to build common interests, bond with classmates and build positive memories of “School outside of School”.

--Miltona Elementary 5th – 6th Grade to South Dakota on September 10-14, 2012 to learn about the geology of the Badlands and Rushmore Cave, Native American Culture and US History.

APPROVE FUNDRAISING ACTIVITY

To approve the following fundraising activities:

--Jefferson High School Boys and Girls Soccer Teams – Concession Stand at Lincoln Field, during all home games – to offset expenses of the program.

--Jefferson High School Volleyball Team – Cookie/Snack sales, August 16 – 27, 2012 – to purchase nets for the new high school.

--Jefferson High School Football Team – Sell Cardinal Cards, August 16 - 24, 2012– to purchase and replace worn out equipment.

--Elementary School Fundraising Activities (list available at District Office).

Vote on Consent Agenda:

Ayes - 7

Nays - 0

Motion Carried.

REVIEW AND AWARD BIDS FOR BID PACKAGE #2 FOR CONSTRUCTION OF NEW HIGH SCHOOL

Motion by Susag, seconded by Robley, to accept the base bids and letter of withdraw on Work Scopes 03-A, 03-B, 05-A, 05-B, and 06-A

Contracts awarded are as follows:

--Contract 03-A, Footing, Foundations - to Peterson Companies, Inc. for $1,558,648.

--Contract 03-B, Precast Concrete Wall Panels - to Wells Concrete Products Company for $1,488,500.

--Contract 05-A, Structural Steel Material Only - to Construction Systems, Inc. for $2,207,375.

--Contract 05-B, Structural Steel & Glue Lam Installation - to Innovative Erectors, Inc. for $798,500.

--Contract 06-A, Glue Laminated Construction Material Only- to Structural Wood Corporation for $116,050.

Letter of Withdraw:

--Contract 03-A, Footing, Foundations from Bruce’s Contracting Inc. due to incomplete subcontractor excavation number in bid.

Ayes - 7

Nays - 0

Motion Carried.

APPROVE DISTRICT 206 STRATEGIC GOALS AND ACTION PLAN FOR 2012-13

Motion by Robley, seconded by Dave Anderson, to approve the District 206 Strategic Goals and Action Plan for 2012-13.

Ayes - 7

Nays - 0

Motion Carried.

RESOLUTION AUTHORIZING THE DISTRICT TO ENTER INTO A LINE OF CREDIT AGREEMENT WITH A FINANCIAL INSTITUTION

Motion by Zeithamer, seconded by Hafdal, to approve the following resolution:

RESOLUTION AUTHORIZING THE DISTRICT TO ENTER INTO A LINE OF CREDIT AGREEMENT WITH A FINANCIAL INSTITUTION

WHEREAS, upon review of financial projections, the Board has determined that School District No. 206 (the "District") may face cash flow problems in 2012-2013;

WHEREAS, District staff has entered into negotiations and has reached a tentative agreement, subject to Board approval and Bank acceptance, with Viking Savings Bank, Alexandria, Minnesota (the "Bank"); and

WHEREAS, the Board desires to enter into such an agreement with the Bank, as authorized by Minnesota Statutes, Section 123B.12(b), as amended;

NOW THEREFORE, BE IT RESOLVED by the School Board of School District No. 206, State of Minnesota, as follows:

1. Upon the effective date of this resolution, the District hereby agrees to establish a revolving line of credit (the "Line") with the Bank whereby the Bank will advance funds to the District to resolve cash flow problems.

2. The amount advanced at any time under the Line will not exceed the lesser of (a) $3,500,000 or (b) ninety-five percent (95%) of the District's average expenditure per month of operating expenditures in the previous fiscal year ($3,618,576 per month for fiscal year 2012).

3. Each advance under the Line will be repaid no later than forty-five (45) days after the day of advancement.

4. The Director of Business Services or his designated agent is directed to prepare or execute such documents as may be necessary to comply with the above paragraphs or any other requirements for this Agreement.

5. The amounts advanced under the Line are not designated as "Qualified Tax-Exempt Obligations" for the purposes of Section 265 of the Internal Revenue Code of 1986, as amended.

6. This resolution shall be effective upon receipt by the Director of Business Services on behalf of the Board of written acceptance of its terms by an authorized official of the Bank.

The motion for the adoption of the foregoing resolution was duly seconded by Member _________________, and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

Whereupon said resolution was declared duly passed and adopted.

ACCEPTANCE STATEMENT

The Bank has received the terms and conditions of the resolution of the School Board of School District No. 206 authorizing the District to enter into a Line of Credit Agreement with a financial institution pursuant to Minnesota Statutes, Section 123B.12(b), and that the resolution included therein is a full, true and correct copy of the original thereof. The officer executing this Acceptance is authorized to sign on behalf of the Bank.

Date: ____________________

_________________________

Name of Bank

_________________________

Signature of Bank Official

_________________________

Title of Bank Official

STATE OF MINNESOTA )

)SS

COUNTY OF DOUGLAS )

I, the undersigned, being the duly qualified and acting Clerk of School District No. 206 (Alexandria Public Schools), State of Minnesota, hereby certify that the attached and foregoing is a full, true and correct transcript of the minutes of a meeting of the school board of said district duly called and held on the date therein indicated so far as such minutes relate to the resolution of the school board to enter into a Line of Credit Agreement with a financial institution pursuant to Minnesota Statutes, Section 123B.12(b), and that the resolution included therein is a full, true and correct copy of the original thereof.

WITNESS MY HAND officially as such recording officer of the school district this 20th day of August, 2012.

_________________________

School District Clerk

Ayes 7

Nays 0

Motion Carried.

APPROVE THE RECALL OF STAFF FROM NON-RENEWAL AND UNREQUESTED LEAVES OF ABSENCE

Motion by Dave Anderson, seconded by Carlson, to approve the recall of the following staff from Non-renewal and Unrequested Leave of Absence and that they be paid as per schedule:

--Aaron Korynta - Business teacher, effective 8/28/2012. (.80 FTE recalled from unrequested leave of absence).

--Carol Slattery – LRT, effective 9/17/2012 (Recalled from ULA; Hrs/Days TBD)

--Sarah Wagner - LRT, effective 9/17/2012 (Recalled from ULA; Hrs/Days TBD)

--Laura Scegura – LRT, effective 9/17/2012 (Recalled from ULA; Hrs/Days TBD)

--Judy Eng – LRT - effective 9/17/2012 (Recalled from ULA; Hrs/Day TBD)

--Penny Perleberg - LRT, effective 9/17/2012 (Recalled from ULA; Hrs/Day TBD)

--Nancy Langner - LRT, effective 9/17/2012 (Recalled from ULA; Hrs/Day TBD)

--Kathleen Moore - LRT, effective 9/17/2012 (Recalled from Non-Renewal; (Hrs/Days TBD)

--Christina Truax - LRT, effective 9/17/2012 (Recalled from Non-Renewal; (Hrs/Days TBD)

--Jennifer Durkee - LRT, effective 9/17/2012 (Recalled from Non-Renewal; (Hrs/Days TBD)

--Jamie Gilbertson - LRT, effective 9/17/2012 (Recalled from Non-Renewal; (Hrs/Days TBD)

--Ann Scherr – LRT, effective 9/17/2012 (Recalled from Non-Renewal; (Hrs/Days TBD)

Ayes 7

Nays 0

Motion Carried.

ADJOURNMENT

Motion by Hafdal, seconded by Dean Anderson, that there being no further business to come before the School Board at this time; the meeting is adjourned at 8:47 p.m.

Ayes 7

Nays 0

Motion Carried.

ATTEST:

/s/ Jean Robley

Clerk

/s/ Dean Anderson

Chairperson

1563658

Tags: legals