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Recorder’s office deals with vital statistics

Editor’s note: This is part of a series of letters the Echo Press is publishing as part of national County Government Month.

To the editor:

Dawn Crouse is the elected recorder and is completing her second term at the end of this year. The hands-on position of the recorder and four deputies complete the office staff.

The main function of this office is to record all Douglas County real estate documents. Currently, about 25 percent of the real estate documents submitted for recording are processed electronically, which seems to be working very well.

In the electronic process, the scanning and collection of the recording fees are done automatically through the computer, although the staff still has to verify all of the information and accounting reports. The personal property financing statements are also filed in the recorder’s office.

The recorder’s office also processes certified birth certificates, certified death certificates, marriage applications and licenses, passports and passport photos, and the filing of ordinations, notaries and military discharges.

For security purposes, the office staff has separated duties concerning vital statistics and passports. Two deputy recorders assist the public with obtaining certified birth and death certificates and the other two deputy recorders assist the public with passport photos and applications.

Customer service has always been a top priority in this office. Office staff work very closely with attorneys, title companies and real estate agents, as well as with the general public. They answer phone calls, e-mails and faxed information requests on a daily basis.

Please don’t hesitate to come in to the office for any copies of recorded real estate documents and maps.