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Public Notice: School Board Regular Meeting July 21, 2014

Tuesday, August 26, 2014 - 6:09pm

Public Notice

Publish August 27, 2014

REGULAR MEETING

BOARD OF EDUCATION

INDEPENDENT SCHOOL

DISTRICT NO. 206

ALEXANDRIA, MINNESOTA

JULY 21, 2014

The regular meeting of the Board of Education of Independent School District No. 206, Alexandria, Minnesota, was called to order by School Board Chair Dean Anderson at 7:01 p.m. in the District Office Oak Conference Room, Alexandria, Minnesota.

School Board Members Present: Dean Anderson, Dave Anderson, Angie Krebs, Sandy Susag, Pam Carlson and (ex-officio) Superintendent Rick Lahn. Alan Zeithamer arrived at 7:13 p.m. Absent: Jean Robley

Administrators Present: Trevor Peterson, Bob Vaadeland, Lynn Jenc, Julie Critz and 3 visitors.

CONSENT AGENDA

Motion by Dave Anderson, seconded by Susag, to approve the amended Consent Agenda as follows:

APPROVAL OF MINUTES

To approve the minutes of the regular meeting held June 16, 2014.

DISTRICT CLAIMS

To ratify the payment of the June 2014 claims.

EMPLOYMENT AGREEMENTS

To approve the following employment agreements:

--Aaron Rye Math/AAHS, effective 8/26/2014

--Raymond Noble English/Music (.66 FTE) AAHS, effective 8/26/2014

--Aric Nyhus Custodian/AAHS effective 6/17/2014

RESIGNATION AGREEMENTS

To approve the following resignation agreements:

--Penny Perleberg Learning Resource Teacher, effective 6/6/2014

--Greg Toivonen 8th Grade Football Coach

--Jill Kremer ECSE Teacher, effective 6/30/2014

--Sandy Koetter ECFE/Paraprofessional, effective 6/16/2014

--Pam Erickson Lincoln/Paraprofessional, effective 6/6/2014

--Evon Hanson Voyager/Paraprofessional, effective 6/6/2014

--Samantha Kalina Voyager/Paraprofessional, effective 6/6/2014

--Nancy Przybilla SPED Teacher/Lincoln, effective 6/10/2014

--Karen Murphy Food Service/AAHS, effective 6/6/2014

--Alicia Wegner Food Service/Woodland, effective 6/6/2014

--Sara Brutlag Middle School Softball and Volleyball, effective 7/14/2014

--Kevin McMenimen Transportation Director, effective 8/29/2014

--Russell Hinrichs Head Baseball Coach, effective 7/15/2014

CO-CURRICULAR LEAD POSITIONS

To approve the 2014-15 co-curricular lead positions as presented (detailed list available at District Office).

ADD POSITIONS

To approve adding the following positions for the 2014-15 school year:

--Add an assistant varsity volleyball coaching position. Funding for the position will be covered by a donation from the Alexandria Volleyball Booster Club.

DONATIONS AND GRANTS

To approve the following resolution:

RESOLUTION FOR

SCHOOL DISTRICT 206 TO

ACCEPT DONATIONS

AND GRANTS

WHEREAS, the District 206 School Board encourages the support of the districts educational programs through the funding and support of grant opportunities and donations that meet the goals and objectives of the school district;

WHEREAS, the school district will control and maintain all grants and donations to ensure that the interests of all students are met;

WHEREAS, the grants and donations listed below have been reviewed and approved by the administration of School District 206;

THEREFORE, BE IT RESOLVED, by the School Board of Independent School District No. 206, State of Minnesota, to accept the following grants and donations:

--Alexandria Volleyball received a donation totaling $3,500.00 from the Volleyball Booster Club to hire an assistant varsity team coach.

FUNDRAISING ACTIVITIES

To approve the following fundraising activities:

--Alexandria Area High School Volleyball Food/Cookie Sales, August 14 - 25, 2014 funds raised will be used for a donation to the new gym and equipment needs.

--7th & 8th Grade Volleyball Caseys Pizza Card Sales, August 25 September 10, 2014 funds raised will be used for a donation to the new gym and equipment needs.

--Varsity Girls Soccer Bagging groceries at Petes County Market, August 15, 2014 funds raised will be used to purchase equipment.

SCHOOL DISTRICT AGREEMENTS

To approve the following agreements:

--Agreement with Walden University (Minneapolis) for District 206 to provide student teacher supervision for the 2014-2015 school years.

--Agreement with St. Cloud State University for District 206 to provide student teacher supervision for the 2014-2015 school years.

--Agreement with University of Minnesota Morris for District 206 to provide student teacher supervision for the 2014-2018 school years.

--Agreement with Minnesota State University-Moorhead for District 206 to provide student teacher supervision for the 2014-2016 school years.

--Agreement with University of North Dakota for District 206 to provide student teacher supervision and field experiences for the 2014-16 school years.

--Agreement with South Dakota State University for District 206 to provide student teacher supervision and field experiences for the 2014-15 school years.

--Agreement with Moorhead State University, Nursing/Health Care Department to provide student clinical experiences for the 2014-18 school years.

--Agreement with University of Minnesota, Twin Cities for District 206 to provide student teacher supervision and field experiences for the 2014-15 school years.

--Agreement with North Dakota State University for District 206 to provide student teacher supervision and field experiences for the 2014-16 school years.

--Agreement with the University of North Dakota Occupational Therapists Department for District 206 to provide field work experience for the 2014-15 school years.

--Agreement with Concordia College for District 206 to provide student teacher supervision and field experiences for the 2014-16 school years.

--Agreement with Luther College for District 206 to provide student teacher supervision and field experiences for the 2014-15 school years.

--Agreement with Southwest Minnesota State University for District 206 to provide student teacher supervision and field experiences for the 2014-17 school years.

--Agreement with Minnesota State University Moorhead, Nursing/Health Care Department to provide student clinical experiences for the 2014-18 school years

FIRST READING OF DISTRICT POLICY REVISIONS

To approve the first reading of revisions to the following District Policies:

--514 - Bullying Prohibition Policy

--601 - School District Curriculum and Instructional Goals

--603 - Curriculum and Program Development Policy

--604 - Instructional Curriculum

ADOPT REVISIONS TO DISTRICT POLICY

To adopt the revisions of the following District Policy:

--902 Use of School District 206 Facilities and Equipment

ADOPT RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALL THE SCHOOL DISTRICT GENERAL ELECTION

To approve the following resolution:

RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS AND CALLING

THE SCHOOL DISTRICT

GENERAL ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 206, State of Minnesota, as follows:

1. It is necessary for the school district to hold its general election for the purpose of electing three school board members for terms of four (4) years each.

The clerk shall include on the ballot the names of the individuals who file affidavits of candidacy on said general election during the period for filing such affidavits, as though they had been included by name in this resolution. The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.

2. The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the 4th day of November, 2014, between the hours of 7:00 oclock a.m. and 8:00 oclock p.m.

3. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this general election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district. The voting hours at those polling places shall be the same as for the state general election.

4. The clerk is hereby authorized and directed to cause written notice of said general election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said election. The notice shall include the date of said general election and the office or offices to be voted on at said general election.

The clerk is hereby authorized and directed to cause notice of said general election to be posted at the administrative offices of the school district at least ten (10) days before the date of said general election.

The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said general election and to cause two sample ballots to be posted in each polling place on Election Day. The sample ballot shall not be printed on the same color paper as the official ballot. The sample ballot for a polling place must reflect the offices, candidates and rotation sequence on the ballots used in that polling place.

The clerk is hereby authorized and directed to cause notice of said general election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.

The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.

The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place on Election Day.

5. The clerk is authorized and directed to acquire and distribute such election materials as may be necessary for the proper conduct of this election, and generally to cooperate with election authorities conducting other elections on that date. The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate election officials regarding preparation and distribution of ballots, election administration and cost sharing.

6. The clerk is further authorized and directed to cause or to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form, color and instructions as may be necessary to accommodate an optical scan voting system.

GENERAL ELECTION BALLOT

INDEPENDENT SCHOOL DISTRICT NO. 206

ALEXANDRIA, MINNESOTA

NOVEMBER 4, 2014

INSTRUCTIONS TO VOTERS

To vote, completely fill in the oval(s) next to your choice(s) like this:

SCHOOL BOARD MEMBER

VOTE FOR ONE PER POSITION

POSITION NO. 2

VOTE FOR ONE

___CANDIDATE A

________________

write-in, if any

POSITION NO. 3

VOTE FOR ONE

___CANDIDATE B

________________

write-in, if any

POSITION NO. 4

VOTE FOR ONE

___CANDIDATE C

________________

write-in, if any

POSITION NO. 5

VOTE FOR ONE

___CANDIDATE D

________________

write-in, if any

Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink. The name of the precinct and machine-readable identification must be printed on each ballot. Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote. Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges initials are visible when the ballots are enclosed in a secrecy sleeve.

7. The name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office in the manner specified in Minnesota law.

8. If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall, if requested by the election official, furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.

9. The individuals designated as judges for the state general election shall act as election judges for this election at the various polling places and shall conduct said election in the manner described by law. The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections. The general election must be canvassed between the third and the tenth day following the general election.

Vote on Consent Agenda:

Ayes - 5

Nays - 0

Motion Carried.

2014-2015 FEES AND PRICES

Motion by Carlson, seconded by Susag, to approve the District 206 fees and prices for the 2014-15 as presented. (Complete listing available at the District Office.)

Ayes - 6

Nays - 0

Motion Carried.

APPROVE STIPULATION AND SETTLEMENT AGREEMENT FOR THE SALE OF JEFFERSON HIGH SCHOOL

Motion by Zeithamer, seconded by Dave Anderson, to approve the Stipulation and Settlement agreement between Alexandria School District 206 and the State of Minnesota to proceed with the sale of Jefferson High school.

Ayes - 6

Nays - 0

Motion Carried.

APPROVE DISTRICT 206 TEACHER DEVELOPMENT AND EVALUATION MODEL

Motion by Dave Anderson, seconded by Krebs to approve the District 206 Teacher Development and Evaluation Model as presented.

Ayes - 6

Nays - 0

Motion Carried.

ADJOURNMENT

There being no further business to come before the School Board at this time; the meeting adjourned at 8:17 p.m.

ATTEST:

/s/ Dave Anderson

Vice-Chairperson

/s/ Dean Anderson

Chairperson

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