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1766565 Public notice - Commissioners meeting August 21

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Alexandria, 56308
Alexandria Minnesota 225 7th Ave E
P.O. Box 549
56308

Public Notice

Publish August 21, 2013

DOUGLAS COUNTY

BOARD OF COMMISSIONERS

REGULAR SESSION

JULY 23, 2013

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The Board of Commissioners in and for the County of Douglas, State of Minnesota, met in Regular Session this 23rd day of July, 2013. Following is a summary of actions taken at that meeting. The full text is available for public inspection in the County Auditor/Treasurer's office.

To approve the agenda with additions. Motion carried.

To approve minutes of the July 9th Regular Board meeting as submitted. Motion carried.

At 9:05 a.m. the Board moved into Public Hearing regarding the petition for Outlet into Douglas County Ditch #13.

At 9:16 a.m. the Board returned to Regular Session.

To set the outlet fee (CD #13) at $180. Motion carried.

To approve the CD #13 outlet request. Motion carried.

To award the bid for grading and aggregate base on CSAH 1 (Project No. SAP 021-601-031) to Minnerath Construction, Inc. in the amount of $1,245,326.39. Motion carried.

To approve the closure of a city street in Osakis on Friday, August 9th for a 5K run. Motion carried.

To adopt Resolution 13-39 approving the transfer of excess Right of Way. Motion carried.

To adopt Resolution 13-40 authorizing Wheelage Tax. Motion carried.

To table the CD #9 repair request. Motion carried.

To approve hiring a Surveyor at Step 7 of Grade 16 and allow him to accrue vacation at the 15 year rate. Motion carried.

To accept the WCI annual report as presented. Motion carried.

To approve the ES&S (Election Systems & Software) Hardware/Software maintenance agreement as presented by Char Rosenow. Motion carried.

To adopt Resolution 13-41 regarding tax forfeited lands. Motion carried.

To pay bills as follows:

Vendor Name - Count - Amount

A'viands, LLC - 4,178.04

Alexandria Light & Power - 19,059.93

Benchmark Learning - 2,499.00

Bender & Company Inc/Matthew - 2,195.57

Buoys/Rolyan - 2,317.05

Caterpillar Financial Services - 2,835.92

Doebber/Janice - 7,868.67

Douglas County Auditor-Treasurer - 13,505.07

Douglas County Public Works - 12,959.51

Garfield City Treasurer - 4,190.39

Government Management Group, Inc - 5,100.00

Hoisington Koegler Group, Inc - 4,177.50

Hvezda Excavating - 7,994.01

Johnson Controls Inc - 5,444.61

Kindred Family Services - 2,376.60

Landwehr Construction Inc - 48,123.61

Lee Asphalt & Paving, Inc/Mark - 40,809.73

Morical Brothers Inc - 5,120.41

North Homes Children & Family Services - 4,663.32

Pitney Bowes - 7,000.00

Tapco - 12,823.93

Thomson Reuters-West Payment Center - 2,951.49

Treasurer School District 206 - 6,005.54

Trimin Systems, Inc - 2,349.36

US Bank - 419,420.01

Verizon Wireless - 2,358.63

West Central Regional Juv Ctr - 15,468.75

Whiting/Doug - 2,000.45

Other Vendors - 120 - 50,103.82

Grand Total - $715,900.92

Motion carried.

To approve assessing contracts with Solem and Urness Townships as presented by Keith Albertsen. Motion carried.

To approve Sandy Tubbs' request to fill a Child and Teen Checkup Outreach Specialist vacancy. Motion carried.

To accept Hospice donations for the month for June, 2013 in the amount of $1,249.88 as presented by Sandy Tubbs. Motion carried.

To acknowledge payment of Public Health bills for the month of June, 2013 as follows:

Warrants 12984 through 13048 and manual warrant number 8000024 in the amount of $100,562.97.

Vendor Name - Count - Amount

Alexandria Iron & Metals, LLC - 2,276.44

Bethany Home - 9,780.86

Bike & Fitness Company/The - 2,464.63

Coldwater Software, Inc. - 17,691.73

Creative Impact Design - 2,371.69

Holmes City Farmers Market - 2,000.00

Outcome Resources, LLC - 7,757.74

Rice Home Medical LLC - 2,295.24

Widseth Smith Nolting & Assoc., Inc - 24,922.00

Other Vendors - 76 - 29,002.64

Grand Total - 100,562.97

Motion carried.

To approve Mr. Woods' request to fill an Office Support Specialist vacancy. Motion carried.

To approve Mr. Woods' request to fill a Financial/Eligibility Worker vacancy. Motion carried.

To approve/authorize the Board Chair to sign the Lexus/Nexus grant as presented by Mike Woods. Motion carried.

To adopt Resolution 13-42 approving the joint powers agreement on behalf of the Sheriff and County Attorney. Motion carried.

To approve the Final Plat of Hardesty Addition as presented by Dave Rush. Motion carried.

To approve the Excavator/Landscaper license for Pastian Concrete LLC. Motion carried.

To approve/authorize the Board Chair to sign the Web Redesign/Content Management Systems agreement with Oxcyon in the amount of $51,500 (plus tax) as presented by Brent Birkeland. This project to be funded from Revenue Capital Projects Fund, and contributions from various departments. Motion carried.

Peg Werner, Viking Library System, gave the Board a review of the 2012 annual report and requested an increase in funding for 2014 of 2.5% ($109,446.)

To proceed looking into health care services from PrimeWest and a financial commitment for a feasibility study. Motion carried.

To accept the recommendation from Public Employment HR Consulting placing the Reference and Adult Services Librarian on Grade 9. Motion carried.

To approve the request from a local cable channel for recorded copies of Board meetings. Motion carried.

The Board discussed County Security/Safety concerns. By consensus the Board Chair and County Coordinator will assemble a committee and bring a recommendation back to the Board.

By consensus the Board approved the list of employees recommended to participate in the Lean program and appointed Heather Schlangen and Commissioner Stratton to head up the committee.

To accept the quote received from Beutow 2 in the amount of $131,695.00 for the courts remodeling project. Motion carried.

To approve Chad Larson's request for Someplace Safe to use the Courthouse lawn on October 15th, 2013 for the Taking Steps Against Domestic Violence Walk. Motion carried.

To approve the 2014 contract with West Central Regional Juvenile Detention Center in the amount of $192,500 (for 2.5 beds). Motion carried.

To approve a 10% increase (2014 proposed increase to minimize sequestration effects) for West Central Office of the Land of the Dancing Sky. Motion carried.

The Chair adjourned the meeting at 12:29 p.m.

1766565

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