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Sealed Bids: Courthouse and Social Services Building Improvements

Thursday, April 10, 2014 - 6:00pm

Sealed Bids

Publish April 4, 11, 2014


Notice is hereby given that sealed bids will be received for:


PROJECT NO: 14-011

BIDS DUE AT: Douglas County Auditor/Treasurers Office

Attn: Char Rosenow

305 8th Avenue West

Alexandria, MN 56308

BID DUE DATE AND TIME: April 24, 2014; 2:00 PM Local Time

OWNER: Douglas County

305 8th Avenue West

Alexandria, MN 56308

ENGINEER: Engineering Design Initiative, Ltd.

1112 North 5th Street

Minneapolis, MN 55411



Mechanical: Larry D. Svitak, PE and Bill Kosanke

Electrical: Jay S. Hruby, PE and Greg Neva

Bid Description:

The Owner intends to award a Stipulated Sum Single Prime Contract from the bids received for this Project. Immediately after specified closing time, Bids will be opened and read aloud. All interested parties are invited to attend. Bid opening to take place in the County Boardroom.

No faxed or electronic bids will be accepted.

Project Description:

Courthouse Building:

1. Replace data room cooling unit.

2. Replace AHU steam coil with hot water coil.

Social Services Building:

1. Replace boiler feed receiver tank.

2. Replace electrical panelboards and switchgear.

Project Completion Time:

The Work is to commence upon execution of the Contract and is to be Substantially Complete by October 15, 2014.

Bidding Document Inspection:

Bidding documents may be examined at the following Locations:

Douglas County Courthouse Office of County Coordinator, 2nd Floor

305 8th Avenue West

Alexandria, MN 56308

EDI Limited

1112 North 5th Street

Minneapolis, MN 55411


Bidding Document Procurement:

One set of the bidding documents may be obtained at the office of the Engineer in accordance with the Instructions to Bidders upon depositing a non-refundable sum of Seventy-Five Dollars ($75.00) plus associated delivery charges. Each bidder may obtain up to one complete set. Partial sets will not be issued and documents will only be mailed upon receipt of the $75.00 charge per set. Each check should be payable to Engineering Design Initiative, Ltd.

As an option, the bidder may obtain one complete set of documents electronically at a non-refundable cost of Ten Dollars ($10.00) by contacting the office of the Engineer. Electronic copies will be in PDF format.

Mandatory Site Visitation:

A mandatory prebid tour of the site and conference for all interested Contractors and Subcontractors will be held at 10:00 AM local time on April 16, 2014 at the Douglas County Historic Courthouse Lobby. Interested parties are required to attend.

Governing Laws and Regulations:

Contracts for work under this bid will obligate the Contractor and Subcontractors to maintain policies of employment under provisions of applicable Federal and State laws against discrimination, including, but not limited to, Civil Rights Act of 1964 and Minnesota Statute 363.

Bid Submittal:

All bids must be prepared on the bid form provided in the specifications and submitted in accordance with the Instructions to Bidders (Section 00 0200). Bids are to be in a sealed opaque envelope clearly marked on the outside identifying the owner, bidder, and project name.

Bid Security:

All bids shall be accompanied by a cashiers check, bid bond, or certified check payable to the order of the Douglas County Treasurer for not less than 5% of the bid amount as bid security.

The successful bidder will be required to furnish a 100% performance bond and 100% payment bond guaranteeing faithful performance and payment of all bills and obligations arising from the performance of the contract.

Owner's Right:

The County of Douglas reserves the right to waive irregularities and to reject any or all bids. No Bid may be withdrawn within a period of thirty (30) days after the date fixed for opening bids.